Cross Timbers Trail Run

5 Mile / Half Marathon / Marathon / 50 Mile Ultramarathon

February 18, 2017

RACE DETAILS

Quick Links:      
Start Times Cutoffs Medical Awards
Location Drop Bags Crews Weather and Conditions
Parking Aid Stations Pacers Littering
Packet Pickup Aid Station Check-In and Dropping Out Timing  

 

Start Times

50 Mile 6:30 am
Marathon 6:30 am
Half Marathon 7:30 am
5 Mile 7:45 am

 

Location
The race takes place at Juniper Point West Campground on the Texas side of Lake Texoma. With rolling hills, the trails offer up some pretty views of the wooded areas on the shore of the lake and also of the lake itself..

We are here by permission from the Army Corps of Engineers, so please, no littering and no smoking at any time on the premises.

 

Parking
For GPS, use the address 32843 U.S. 377, Gordonville, TX 76245 to map to get to the parking area.

From Whitesboro, TX travel 13 miles north on Highway 377. The campground is on the left side of the highway just before you get to the Willis Bridge that crosses into Oklahoma.

Please follow instructions of any parking volunteers and adhere to any instructions on signs.

 

Packet Pickup

What am I picking up? The following things:

  • Your bib (write medical concerns we should know about on the back as well as emergency contact numbers)
  • Safety pins. Pin your bib wherever you want as long as it's on the front of you AND my volunteers can clearly read it at each aid station.
  • Your entrant shirt (we may not be able to swap sizes, but you can ask)

If you signed up in the couple weeks before the race, swag provided may be limited to whatever we had left.

You can pick up your packet at the pre-race dinner Friday night. Then, packet pickup will open by 6 am race morning.

 

Cutoffs

There will be no FINAL cutoff time (within reasonable limits - read on).

There are incremental cutoffs ONLY. You must make each of these cutoffs in order to continue in the race.

Additionally, you have to leave the Rock Creek aid station with a light (headlamp or flashlight) when leaving the aid station between 5 pm and 5:45 pm. If you can't produce a headlamp or flashlight at that time, volunteers will disqualify you from the race. It's for your safety that we will not let you head into the final miles in the dark.

1st loop must be completed by 1:30 pm (at Juniper Point).
Paw Paw Point (approx. 36.5 miles) must leave aid station by 4:45 pm
Rock Creek Resort (approx. 40 miles) must leave aid station by 5:45 pm
Cedar Bayou (approx. 47 miles) must leave aid station by 7:45 pm

These cutoffs represent the time you must be OUT of the aid station by. If a participant chooses to leave an aid station and return to the race course after the time cutoff or after being told by aid station volunteers that they are being pulled from the race, the participant is instantly disqualified and may be banned from future races.

If you leave an aid station before the cutoff but then backtrack and return to that same aid station after the cutoff, you will be pulled from the race.

The finish line will be stripped to bare bones at 7 pm so that we aren't doing all teardown in the dark. Thanks for your understanding.

If you can make the last incremental cutoff and these conditions, we will wait for you with your medal at the finish, however long you take to make the final 10 mile journey, within reasonable limits (up to 1.5 hours for that final stretch).

 

Drop Bags

For 50 mile participants ONLY: Only one drop bag per aid station per participant please. Anything loose left on top of a drop bag will not be returned. DROP BAGS ALLOWED ONLY AT ROCK CREEK RESORT AND PAW PAW POINT.

Gear Advice When Packing Your Drop Bag: Remember we have the following rule in the cutoff section: "you have to leave the Rock Creek aid station with a light (headlamp or flashlight) when leaving the aid station between 5 pm and 5:45 pm." So plan each of your drop bags appropriately with lights and spare batteries as needed.

Bags will not be covered and will be exposed to the elements so plan accordingly.

Remember our aid stations do not have blister kits, so pack one anywhere you will need it. Review the aid station food and beverage lists and pack anything you require to fuel your body during the event.

For Drop Bags everywhere but Juniper Point: Drop bags should be no bigger than a 2.5-gallon Ziploc bag or, for visualizing, the size of a standard shoebox in 3-D containers. No coolers. Please put any liquids inside a Ziploc bag within your drop bag as the bags will be somewhat tossed around and you don’t want any gear/apparel in your drop bag ruined. DROP BAGS ALLOWED ONLY AT ROCK CREEK RESORT AND PAW PAW POINT.

For Drop Bags at Juniper Point: They can be bigger than the size dictated above for Truth Corner 2.0, but exercise reason. The Race Director reserves the right to tell you that you are taking up too much real estate in the Drop Bag area.

Labeling and Drop Off: Bags should be labeled with your name, number, and aid station name. Those to go out to remote aid stations need to be dropped off by the start of your race.

Getting Your Bag Afterwards: We will bring all bags back after the cutoff for that aid station. Drop bags must be picked up by 8:00 pm Saturday at the finish (or when you finish if after 8 pm). They will NOT be mailed. Anything remaining will be donated.

 

Aid Stations

For each distance, below are the aid station details. See the Cutoffs section above for aid station cutoff details.

Cedar Bayou - approx 2.5 miles
Stairway to Heaven - approx. 6.5 miles (turnaround for the half marathon)
Rock Creek Resort - approx. 9.5 miles
Paw Paw Point - approx. 13 miles

Aid Station details subject to change.

 

What We'll Be Stocking at the Aid Stations

WATER: Refreshing H2O at every aid station!

None of these foods or beverages below are guaranteed at any and all times. We'll stay stocked best we can.

ELECTROLYTE DRINK: The electrolyte drink on the course will be Tailwind Nutrition.

FOOD: Most of the usuals at the minimum. Cookies, candy, peanut butter and jelly sandwiches, chips, pretzels, and more. Energy gels are such an individual item that we will not be providing - bring your own favorite if you want to use these as fuel.

Not all foods will be vegetarian friendly, and those with special needs (gluten-free or vegan, for example) and those who are super duper picky should plan to bring their own nutrition. Those with severe food allergies (like a nut allergy or celiac disease) need to be aware that we can not guarantee against cross-contamination.

Aid stations will not provide Advil, Aspirin, Motrin, or any other pain relievers.

Aid stations will not have blister kits. If you are concerned about blisters, carry what you will need in your pack or make sure it's in the drop bag at each location you might need to use it.

 

Aid Station Check-In, Check-Out, and Dropping Out of the Race

At every aid station, participants are expected to check OUT when leaving an aid station. If you are bib 482, when you arrive, yell "482 IN." When you leave, you or your pacer (for 100 milers) should yell "482 OUT" and check that someone is recording. This keeps our records accurate.

If you decide to drop out of the race, you must please let the aid station captain know and make sure they note it on their clipboard. We don't want you to leave with your crew and then we're calling you or your emergency contact a couple hours later looking for you, or searching the expanse of the trail system for you!

Volunteers will work to monitor every participant's ingress to and egress from the aid stations. We reserve the right to disqualify anyone whose times between any check-in or check-out do not grossly align with the paces expected based on their moving times the rest of the race and their racing history.

 

Medical

Each runner is responsible for their own actions. You need to be prepared both physically and mentally for all of the various stresses of the race. Our hope is to not have to call 911 for any of you. But in the event we have to in a medical emergency, medical expenses incurred are the responsibility of the participants receiving medical attention. Some parts of this trail are very remote to road access, and there may be a substantial amount of time that passes before medical personnel can arrive to provide aid.

Runners must understand all risks associated with undertaking this event. These physical and mental stresses include, but are not limited to, dehydration, hyponatremia, hypothermia, heat exhaustion, renal failure, seizures, hypoglycemia, disorientation, falls resulting in physical injury, complete physical and mental exhaustion, etc. Every participant is expected to monitor his or herself continually with an understanding of their own personal limitations. YOU, the individual participant, are absolutely responsible for your well being during and after the race.

 

Crews

50 Milers may have crew assist them at Juniper Point only. Crews may only access their runners within 200 yards of the aid station at the end of each loop. Crewing a participant outside that area may result in disqualification. Crews may not eat or drink from the aid station at the end of each loop (does not apply to pacers). Failure by any crew member to follow the rules set out here may result in disqualification of their runner.

 

Pacers

Participants can have a pacer starting at Juniper Point at the halfway point of the 50 miler (therefore, pacers are for 50 mile runners only).

No muling allowed. This means that a pacer may not carry or deliver anything to their runner unless within 100 yards of an aid station. This includes food and water. Muling may be lead to disqualification.

Pacers may eat and drink from each aid station just like the participants, but not until shortly before they start pacing. Failure by any pacer to follow the rules set out here may result in disqualification of their runner.

 

Timing

The event will be chip timed. The "chip" is actually a tag attached to the back of the race bib. Unlike shoe chip tags, there are no special instructions for the bib tag.  They do not have to be looped a specific way, nor is there possible runner mishandling that can compromise RFID timing.  Do not take the foam cover off your bib chip. If you do not have a chip on the back of your bib, find the race timer by the start/finish early race day morning to get a new bib.

Some tips that enhance reader sensitivity, all of which are very standard practices:

  • Bibs need to be worn to ensure race timing.  If they do not wear a bib, they do not receive a time.
  • Bibs should be worn on the front of the body.
  • Bibs should be worn visible to anyone observing, so on the exterior of clothing.  If youwear a jacket and place the bib underneath, it can help if you expose the underlying bib upon mat-crossing to enhance reader sensitivity.  This is usually only a precaution.
  • Bibs should not be crumpled up and placed inside runner's clothing.

Failure to register on multiple timing mats or incredibly inconsistent timing splits between timing mats may result in investigation and potential disqualification.

There may be at least one timing mat besides the one at the start/finish somewhere out on the race course. We will not be announcing the locations of all mats.

If you find you inadvertently go off course or take a wrong turn, you must return to where you left the course before continuing. If you cut a loop short and realize it, immediately notify volunteers to go find the race officials so a determination can be made as to how to help you complete the full distance.

Those not following the course will risk disqualification.

 

Awards
In each distance:
Top 3 Overall male and female
First place male and female in the following age groups: 00-29, 30-39, 40-49, 50-59, 60-99
There is no prize money.

Awards for The Active Joe races are small and will travel well in checked or carryon luggage.

Every finisher gets a finisher item.

 

Weather and Conditions

Average low temperature is 40. Average high temperature is 61. But it’s Texas so the weather is known for being unpredictable. Historical average rainfall/snow for the month of February is 0.1 inches.

Sunrise: 7:08 am. Sunset: 6:13 pm (civil twilight 6:38 pm).

 

Littering
No, just no. Don't. If we find you littering, you're disqualified. We are here by the permission of the Army Corps of Engineers, and we want them to invite us to come back. Don't jeopardize that for everyone. If you get all the way out of the aid station with a gel wrapper, paper cup, or anything else, carry it with you to the next aid station.

 

All items above subject to potential significant change.

 

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